Privacy Statement 2018

Last updated: 11th September 2018

I am the MP for Bootle, Crosby, Ford, Litherland, Netherton, Old Roan, Seaforth and Waterloo. As your MP, it is important that I and my office can keep in touch with constituents and interested groups about my work, take up casework on their behalf and ask for views on local issues.

As a Labour MP I also have access to other information which I or my office, or volunteers working with me, will use for campaigning purposes or for communicating with Labour Party members. In respect of that information, the Labour Party is the data controller, and you should consult their privacy policy (https://labour.org.uk/privacy-policy/) for details of what information they hold, why, and how they use and process that information.

This page explains how I collect and use personal data, the legal basis for doing so and provides information about your rights in respect of your personal data for which I am the data controller.

In my office, the person leading on data protection can be contacted at trish.hardy@parliament.uk or on 0151 933 8432

Data collection and use

The office of Peter Dowd MP will only collect and use personal information for the specific purpose for which it has been obtained.

I will undertake casework using personal information provided by or on behalf of a constituent. In respect of this data processing activity I will rely on the lawful basis of “performance of a task carried out in the public interest”. It may be necessary for me to share your information with third party organisations. I will only do this where it is necessary and reasonable to do so, and I will share only the minimum amount of personal information necessary in order to advocate on your behalf.

Who I share your information with

When I take up casework on your behalf, it may be necessary for me to share the details you provide with government departments, local authorities and other public bodies. I will only share as much information as is necessary to take your case forward. If you have any questions or concerns about how information you provide as part of a casework request is used, please contact my Data Protection lead for more information.

Other than in the circumstances above, I will not share personal information with other organisations without your explicit consent

When registering with this website or by completing a form or survey sent to you by my office, you may be asked for personal information. In each case, I will ask for your explicit consent to use your information, and I will only use it for the purposes for which you provide it.

I may communicate by post, email or phone about my work to give you the latest news on my campaigns and opportunities to get involved. I have a legal entitlement to the full electoral register for my constituency, which includes the full name and address of every registered elector and I may write to you in connection with my activities as an MP. In respect of this data processing activity I will rely on the lawful basis of “performance of a task carried out in the public interest”.

For marketing purposes, I will only send emails, or contact you by telephone where you have provided explicit consent for me to do so. You may withdraw your consent or unsubscribe at any time from communications in any medium by contacting our Data Protection lead.

I will not use personal data for any automated decision making or profiling.

Retention of personal data

I will only keep your personal information for as long as it is necessary to fulfil the purposes described in this policy. Information relating to casework or policy communications will be retained to complete your request, provide you with a relevant update and/or assist in the event you contact again for help.

I will only retain your personal information so long as I am the MP for the Bootle Constituency, or until you ask for it to be removed.

I will regularly review the personal information I hold to ensure that its use is necessary and proportionate.

IP Addresses and Cookies

This site does not automatically capture or store personal information, other than logging the user’s IP Address or the location of your computer or network on the Internet, for systems administration and troubleshooting purposes. I also use IP addresses in the aggregate to track which pages people visit in order to improve the quality of the site.

A cookie is a tiny text file that is stored on your computer. Cookies may be used in order to tailor your experience on this site according to the preferences you have specified. Cookies on this website do not contain personally identifiable information, other than your IP address, which itself is only very rarely enough to identify you as an individual.

Links to other websites

This website contains links to other websites. I am not responsible for the content or privacy practices of these websites.

Your rights:

You have a number of rights in relation to your personal information and the opportunity to choose how it is used. You can:

  • Obtain copies of the personal information I hold about you (known as a “subject access request”)
  • Object to your data being processed at all
  • Request that I correct or update any personal information held about you
  • Ask that we erase your information or restrict the way in which I use your information
  • Request that personal information you have given your consent for me to use is provided in an electronic format so it can be transferred to another data controller (also known as “data portability”)

The exercise of these rights is subject to exceptions set out in the General Data Protection Regulation and Data Protection Act 2018. You may opt out of receiving further communications form me in any medium at any time. All requests to unsubscribe are dealt with promptly, and in all cases will be dealt with in 14 days. If you wish to exercise your rights in respect of your personal data or have any concerns about how your data is used, please contact my Data Protection lead:

Trish Hardy

c/o Peter Dowd MP

270 marsh Lane

Bootle

L20 5BW

trish.hardy@parliament.uk

0151 933 8432

 

Alternatively you have right to raise any issues or concerns directly with the Information Commissioner’s Office.

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